Adams & Martin Group has partnered with a leading California Estate Planning and Trust Administration organization to identify a Temp-to-Hire Administrative Assistant for their Sacramento office. This full-time, onsite position plays a critical role in delivering a five-star client experience while providing comprehensive administrative support to attorneys, paralegals, and office staff. This role is ideal for a highly organized, forward-thinking professional who excels in client interaction, anticipates needs, and thrives in a fast-paced professional services environment. NOTE: THIS IS TEMP-TO-HIRE ROLE.

Responsibilities:

Client Experience & Administrative Support

Act as the office ambassador, managing first impressions and guiding clients professionally throughout their engagement
Communicate effectively with clients and staff, providing required forms, information, and appointment details
Prepare for client meetings by creating electronic folders and ensuring all necessary documents are complete
Provide administrative support to multiple attorneys and paralegals through client communication, scanning, database management, and workflow coordination

Scheduling & Calendar Management

Manage a dynamic calendar in a fast-paced environment, anticipating scheduling needs and communicating changes promptly
Assist with managing matters and maintaining accurate records throughout each client engagement

Client Interaction & Office Coordination

Greet clients upon arrival and maintain a welcoming and professional lobby environment
Assist with signing appointments as a witness or notarize documents (if certified; employer will support notary certification if needed)
Oversee daily office operations including mail processing, scanning, supply ordering, and USPS/UPS drop-offs

Office Administration & Special Projects

Support overall office functionality to ensure a consistent five-star client experience
Assist with special projects and administrative needs as assigned

Qualifications

2+ years of directly relevant administrative experience
College degree or equivalent experience
Knowledge of LLCs
Preferred: Paralegal certificate or related training
Notary certification or willingness to become a notary (support provided)
Strong computer proficiency including Microsoft Office Suite and multitasking with multiple monitors
Excellent written and verbal communication skills
Exceptional time-management skills with the ability to prioritize, problem-solve, and produce accurate work
Strong commitment to teamwork and maintaining a five-star client experience

Work Environment

Onsite role: 5 days per week in the Sacramento office
Schedule options: 8:00 AM-5:00 PM, 9:00 AM-6:00 PM, or 8:30 AM-5:30 PM
Professional, collaborative environment focused on high-quality client service

Please submit your resume for your confidential consideration.